2023 TX0147 – Troop Paperwork

Buttons for each link are also at the bottom of this page. (PDF Version)

  1. Create an account and/or Login to AHGfamily.org to pay AHG National Fees for Girl(s) AND at least one Parent.*
    • Fill out and sign a Meeting Permission Slip for each girl on your AHGfamily dashboard, which will show in the “Notifications” box for the meeting on 10/3.
    • This is also where you will see the troop calendar; if you’d like to add the troop schedule to your own calendar app, please follow the directions at this link.
  2. Fill out & turn in paper Health & Medical Forms (PDF version) for each girl AND parent.
  3. Fill out the Family Info Form online.
  4. Read the Troop Policies & Orientation Packet and fill out the acknowledgement/agreement page online.
  5. Join the BAND app to see parent communication threads for the troop and each unit as well as shared pictures/albums.
  6. Order handbook/uniform items at the AHG Store. Here is a page describing the required uniform items with links directly to each uniform package for certain levels. January/February 2024 – Fill out the Troop147 group order form online for free shipping (please do not use the group order form for the rest of 2023).
  7. For new Girls: Complete Joining Award requirements (choose one):
    • a) on 9/26 at the ‘Joining Award Event’ from 6:30pm to 8:15pm.
    • b) at home with your family (workbooks & requirements for the Joining Award). Then meet with a Unit Leader to review what has been completed.
    • Note: The Joining Award MUST be completed before any other badges can be awarded. Badge requirements finished before earning the Joining Award will be recorded in AHGfamily, but the Joining Award MUST be completed before any other badges can be physically awarded.
  8. For new Adults*: Complete background check forms (emails from InstaScreen) as well as the KEYS child safety training course (on AHGfamily.org under the ‘Equip’ tab in your profile). Completion of this process is REQUIRED to attend regular meetings as well as any daytrips/overnight events with your daughter(s) and to serve in troop leadership positions.
  9. The fall Fundraiser will start in September. If you choose to participate, Local Troop Dues of $75 per girl can be covered by meeting the requested sales level.
1. AHGFamily.org
1. Permission Slip
2. Health Form
3. Family Info
4. Policies & Orientation
4. Signature Page
5. Band app
6. Troop Order
6. ahg store

*All adult volunteers will need to have a background check, complete the KEYS child safety training, and be approved by the AHG Troop Charter Representative.

What do I need to KNOW?

What can I expect each month?

We meet on the 1st, 2nd, and 3rd Tuesday every month from September through May. We take a short break for holiday, and there are some months where we skip a different week (1st week in January, sprint break in March, etc). We try to have one special event each month (usually on weekends), such as service projects, lock-ins, multi-troop events, or camping trips. Please RSVP on AHGfamily – no response will be considered an RSVP of no. Note: Overnight Events may ONLY be attended by registered members. Siblings (except for nursing infants) and unregistered adults are NOT permitted.

How to earn a Badge:

  • A girl must complete all of the requirements in the handbook for her Level plus:
    • 1 additional requirement for Tenderheart (TH)
    • 2 additional requirements for Explorer (EX)
    • 3 additional requirements for Pioneer (PI) or Patriot (PA)
  • Badgework completed at unit meetings will be recorded by the Unit Leader or Advancement Chair. For requirements completed towards badges that the unit has started together, the girl should present that to the Unit Leader for review.
  • Paying full annual dues OR participating in the fundraiser at the minimum requested amount allows the troop to pay for all badges completed at troop meetings or at any other events attended as a troop (spring camporee, badge workshops, summer camp, etc). Badges completed outside of troop time will be charged to the family at the current AHGstore price. She will need to fill out the “Badge Completion Form” and schedule a brief conversation with a troop leader for reviewing what she accomplished and learned; pictures are much appreciated for verification.

How to earn Service Stars: 

  • Hours per service star:
    • Tenderheart – 5hrs
    • Explorer – 10hrs
    • Pioneer – 15hrs
    • Patriot – 20hrs
  • Service Hours completed at Troop Events will be logged into AHGfamily. Hours completed on your own will need to be logged by you into AHGfamily. From your daughter’s profile page, click “Service” tab, then under “Add Service Time,” enter the applicable information. These hours will be reviewed and stars will be awarded as applicable. A unit leader or board member may contact you if they have questions about the service. (Paper Tracking Log: TH p305, EX p313, PI p321, PA p322)
  • Keep in mind that service benefiting her family or our AHG troop will not count towards service hours (an exception is for AHG sponsored events where other people are invited, such as community outreach events or joint events with our partner Trail Life troop). She also may not be compensated (monetary or gift) for time counted towards service hours. 

How to earn a Sports Pin (p 214 TH/EX, p 282 PI/PA)

  • Sports pins are earned when a girl completes all of the requirements for a certain sport. The Sports Pin is one of the few items that is transferred from Uniform Level to the next Uniform Level, provided the girl is still participating in the sport.
  • Sports Pins are tracked in AHGfamily under the “Sports” tab on a girl’s profile.

How to earn a Faith Award (AHG’s Faith Award Program Overview): 

The Faith Award is required to earn the Level Award. Depending on your preference, your daughter can earn a B.Y. Faith Award or a Catholic award. All troop-wide faith activities will align with our charter org, The Park Christian Community Church. Our troop typically offers at least one opportunity to earn faith awards each year (either a faith-related badge and/or a special event).

Level Awards

  • Each level has a level award associated with it. Girls will move to the next level based on age, but only girls who complete all of the appropriate requirements will receive their level award.
    • Tenderhear “Sacagawea” – TH/EX Handbook p 304
    • Explorer “Ida Scudder” – TH/EX Handbook p 311
    • Pioneer “Harriet Tubman” – PI/PA Handbook p 312
    • Patriot “Abigail Adams” – PI/PA Handbook p 316
  • A Unit Leader or a Board Member will communicate with families in January or before about your daughter’s desire to earn the level award if she is eligible for it. Note the Pioneer and Patriot Level Award will require extra planning.

Applying Badges, Service Stars, Sports Pin, and Event Patches

Pathfinders

Pathfinders cannot earn badges, service stars, or sports pins. Instead, girls receive a special Pathfinder necklace and have the opportunity to earn beads for attending meetings, memorizing Bible verses, and completing activities to earn their Fanny Crosby Level Award.

When will my daughter receive badges, sports pins, event patches, and service stars? 

We have two Awards Ceremonies per Program Year held traditionally in January and May. Please refer to the calendar on AHGfamily. These are family events where siblings, parents, and other family members are invited to attend.